Gain Visibility of Your Software Ecosystem

Map your entire software landscape, uncover hidden waste, and transform your stack from a cost center to a competitive advantage.

Get in Touch

The Hidden Cost of Software Disorganization

Mid-sized companies typically lose track of 15-20% of their software investments—tools forgotten when employees leave or departments change. With 30-40% of licenses sitting unused and renewal surprises hitting budgets quarterly, the average company wastes thousands on software nobody uses while teams struggle with poor-fit tools that drain your budget in plain sight.

How Evale Transforms Your Software Management

Comprehensive Discovery Beyond the IT Department

We uncover your complete software landscape—not just what IT knows about. Our structured interviews with C-level and department heads reveal the full picture, while automated surveys catch those "personal" tools teams use without central approval.

We survey your team—starting with C-level or IT leads—to uncover all tools in use, mapping relationships between them that spreadsheets miss
Our 15-minute surveys identify shadow IT purchased outside procurement, revealing the truth behind what's actually being used
Department interviews expose missing integration points and workflow gaps between tools that create hidden inefficiencies
The result is a complete visualization of your stack's health, showing exactly which $20K subscriptions have 0% meaningful usage

Team Usage Analysis That Reveals True Adoption

Beyond basic "yes/no" usage statistics, we capture how deeply teams engage with tools—from "login once a month" to "mission-critical daily use." Our surveys measure satisfaction on a 5-point scale alongside qualitative feedback to reveal whether low adoption stems from training gaps or poor tool fit.

We score tools on both satisfaction (using a 5-point scale plus open-ended questions) and vendor robustness (using market data)
Usage heat maps across departments show exactly where your tech stack shines and where it's collecting dust
Adoption patterns reveal whether training investment or replacement is the right solution for underperforming tools
You'll uncover the real story behind user complaints—is it the tool itself or implementation that's falling short?

Actionable Reports That Reveal the Full Picture

Our visual reports transform complex data into clear decisions that drive immediate action. We classify tools into actionable categories (keep/review/replace/consolidate) and prioritize recommendations by impact and implementation difficulty.

Correlation dashboards (usage vs. satisfaction, cost vs. value) spotlight the real story behind your stack
Concrete metrics break down total spend ($20K on Shopify), usage rates (0% on 7 licenses), and functional overlap
Prioritized recommendations show where to focus first—like cutting a rarely-used $20K renewal or consolidating three project management tools
One-pagers provide executive summaries for each tool, perfect for renewal negotiations or replacement discussions

Cost Optimization Through Overlap Analysis

We analyze your total cost of ownership—not just license fees but implementation and support costs. Our overlap analysis spots redundant functionality and identifies right-sizing opportunities to cut 10-20% from your SaaS budget without losing capability.

We identify functional overlaps across departments where you're paying twice for the same capabilities
License utilization audits reveal opportunities to downgrade plans or reduce seat counts
Renewal timing analysis helps you bundle negotiations for better leverage with vendors
Typical clients save 10-20% on their software spend—that's $30K-$60K on a $300K annual budget

Market Context That Transforms Internal Data

We enrich your stack data with market intelligence on 1,000+ vendors to inform your keep/replace decisions. Is Shopify's momentum steady while Akeno's fading? These trends help prioritize migrations from declining platforms and spot opportunities to consolidate.

Vendor profiles combine product documentation, support quality metrics, and user review analysis
Market momentum tracking reveals which vendors are gaining or losing traction in your industryWe generate structured vendor briefings that translate your needs into questions vendors can’t dodge with vague promises.
Pricing transparency assessments help you avoid vendors known for problematic pricing practices
Our expert analysis translates market shifts into practical recommendations for your specific situation

Our process

Smart Data CollectionAnalysis

We gather all necessary information through proven templates and structured conversations. Map your complete software inventory. Conduct focused interviews with IT, Finance, and C-Level.Gather user feedback through quick 5-7 question surveys. Set up automated data collection

Analysis & ValidationWeek 2

Our AI and experts work together to uncover optimization opportunities. Match your stack against our database of 1,000+ solutions. Analyze usage patterns and integration dependencies. Calculate cost optimization potential, Validate findings with our expert team

RecommendationsWeek 2

You receive clear, actionable insights and a path forward. Present immediate optimization opportunities. Deliver detailed implementation roadmap. Review findings with key stakeholders. Provide access to our platform.

FAQs

How much time will my team need to invest in the process?Q1

Most stakeholders spend just 2-3 hours total across the entire engagement. Our surveys take under 15 minutes to complete, and we handle all the analysis behind the scenes.

How do you uncover shadow IT that doesn't show up in our procurement systems?Q2

Our interview process with department leaders identifies tool owners, who then nominate users for our targeted surveys. This "network mapping" approach catches tools purchased on departmental credit cards or free tools with enterprise security risks.

What if we don't know how much we're spending on certain tools?Q3

We help import and organize data from invoices and finance systems. For tools with unclear costs, we leverage our market database to estimate realistic spend ranges based on your company size and usage patterns.

How do you handle sensitive information about our software stack?Q4

We maintain strict confidentiality with bank-level encryption. We sign comprehensive NDAs, never share your specific information with vendors, and can work within your security requirements.

What makes your analysis different from what our IT team could do internally?Q5

Three key advantages: 1) Our neutral position encourages honest feedback from teams who might be defensive with internal IT, 2) Our database of 1,000+ vendors provides market context your team lacks, and 3) Our proven survey methodology and analysis frameworks derive from dozens of successful stack optimizations.